For training providers, WINDA has one primary function, which is to upload training records of delegates who have passed a GWO training module.
WINDA can also complement existing management systems to keep track of delegates' training by verifying their training status.
Training providers can upload records in the GWO safety training standards to which they have been certified.
After a delegate has passed a training module, their training provider must upload the following information within 10 working days either as a single upload or using the bulk upload option:
All data entered into WINDA must be in English.
To upload multiple records, we recommend using the bulk upload option. The bulk upload function uses a CSV. file format. A standard template is available, fill it out and upload the records to WINDA. If uploading or searching for large numbers of records we recommend using an API. For technical specifications to develop personal API functions, please contact the GWO secretariat at firstname.lastname@example.org. GWO is unable to contribute to API costs.
The WINDA ID is a participants' unique, system-generated random number for general identification purposes. To comply with international data protection and privacy rules, participants themselves must create a personal profile in WINDA to obtain a WINDA ID. After inputting some personal information the WINDA profile creation process is automated and instantaneous.
All course participants must provide their WINDA ID to their training provider if they wish to have their training accepted by GWO and its members. It is important that participants keep their WINDA profile active and up to date because the same WINDA ID will follow them through their career in the wind industry.
You must pre-purchase credits in order to upload records into WINDA. Credits can be purchased in WINDA when you are logged into your WINDA profile. One credit equals one record upload.
After account activation the Training Provider administrator can invite other internal users to the training provider's WINDA account. At this point, WINDA access and editorial settings may also be adjusted, such as whether or not a particular user is allowed to upload records and purchase credits. The ability to access and upload records into WINDA is only available to GWO certified Training Providers with a certificate on file at the GWO secretariat.
After 6th of September 2021 there is a two year, interim phase when existing GWO certified Training Providers' WINDA profiles are linked to relevant Auditors. This will typically coincide with existing certification cycles.
Training providers must register one Training Provider profile for each 'fixed training site' in WINDA. From 6 September, 2021 'mobile training facilities' may share a WINDA profile with fixed sites.
GWO training providers are audited at regular intervals by GWO certified auditors. Starting from 6th September 2021 (with a two year transition period) GWO's WINDA platform will become the core record and document transfer hub for training provider and auditor certificates. From this date, new training providers must be registered on WINDA by their associated auditors. Existing training providers and auditors will together migrate certification processes in a timely way over during the transition period.
At the core of the training provider and auditor interaction on the WINDA platform is the audits table. A training provider can use their individual audit table to see all completed audits (uploaded after September 6th 2021) and audit status for each certificate. The audit table allows training providers and auditors can search using WINDA ID, name, certificate number, audit type (certification, recertification , surveillance or extension), audit document name or auditor name. As well as a record of audits the audit table is an interface to upload/download documents (such as audit reports) track audits and approval status. There are also built in reminders, for example 2 months before the deadline for surveillance/recertification, a record's status will change to "Expires soon" and an email notification will be sent to auditors as well as training providers.
To be a GWO certified training provider, the organisation must be audited by an accredited auditor via a GWO approved certification body. The full process requires an initial audit followed by annual audits for surveillance (initial) and surveillance (re-certification), as detailed GWO's Requirement for Training Providers. Training providers and approved audits will discuss the exact audit formats and requirements as preliminaries to audits and (re-)certification. Existing certified training providers wishing to extend the range of GWO training modules delivered need an extension audit.
Training providers may transfer certificates from one certification body to another during the certificate life cycle in accordance with the current revision of IAF MD 2- “IAF Mandatory Document for the Transfer of Accredited Certification of Management Systems”. Both certification bodies are required to inform GWO of this change using the WINDA platform.
If you are not active on your account for 24 months your account will expire. You will automatically be notified in advance when your account is about to expire. Please log in to your account on a regular basis to avoid expiry. GWO will not be able to reactivate expired accounts.
As a GWO certified Training Provider, you are responsible for informing your internal administrators, who may have responsibility for bookings and uploading records, as well as your customers. You are best placed to know how and when to inform your customers – but you are encouraged to inform them at the time of booking about WINDA and that they need to register in WINDA as a Participant and provide you with their WINDA ID.
Please contact GWO by e-mail at email@example.com.
WINDA is free to use for Delegate and Organsation users. Training Providers are subject to pay applicable fees.
The Annual Licensing fee is set at 650 Euro per certified training site.
Training Providers will not be allowed access to WINDA until payment of the annual licensing fee has been received by the GWO secretariat.
Training Providers are required to upload a training record when a Delegate has completed a training module.
The training record must be uploaded using prepaid credits in WINDA.
As described in point 7.4 in the WINDA Terms & Conditions, Training Providers must not have any outstanding debt to GWO.
If you want to purchase 500 or more credits and receive an invoice, please write to firstname.lastname@example.org, including your company name, VAT number and desired number of credits. You are welcome to place an order in advance of registering for your Training Provider account.
The Annual Licensing Fee is invoiced. Credits in WINDA are purchased by credit card.
The following credit cards are accepted in WINDA.